OK, it’s time to tackle the question of the potential role of Google Drive in the online infrastructure we use at Kabissa for coordinating the work of our volunteer team spread all around the world. We use dropbox now for file sharing and like it, but we also keep running into disk space restrictions and some odd dropbox behavior (eg it’s not possible to rename folders, sometimes folder syncing does not work when you need it). Meanwhile we also use google docs a great deal already for online collaboration on documents for planning and running meetings, documenting and coordinating larger projects and activities with multiple steps, and spreadsheets for tracking activities related to Kabissa members and larger numbers of people. We have a google apps account for kabissa.org and a handful of mailboxes for longer term team members as well as role mailboxes that volunteers can access already for their ongoing work on membership management, supporting bloggers on kabissa etc.
So what are you doing in your organization? What do you recommend we do at Kabissa? A google search turned up this post Dropbox or Google Drive? Why not Dropbox AND Google Drive? which seems to suggest you can do both.
At the beginning I was wondering if I had to move from Dropbox to Google Drive or stay on Dropbox.
New Google Drive features are really appealing but moving everything is a little bit scary. As said in a comment on HN, what if Google closes your account, you loose now everything…
So why not using Dropbox AND Google Drive in the same time, on the same directory? This way, you have 2 backup versions on 2 different cloud systems, the best of the both world!
I think I’m leaning towards recommending to the Kabissa team that we switch completely to google drive, and stop sharing the dropbox folders – but keep syncing the most crucial folders with dropbox for backup purposes. Some benefits:
- Integrated with existing google apps accounts we already log into every day
- No more disk space concerns
- Integration with and better management of existing google docs on kabissa.org (right now it’s a chaotic list of documents)
- streamlined volunteer induction – right now we have to have our volunteering coordinator give access to dropbox and help new volunteers who do not already use dropbox, in addition to all the other induction steps. With google drive this would not be necessary at all – we’d just give them a kabissa mailbox or give them access to a role mailbox and they’d immediately have access via the web interface
Thoughts? What other considerations am I missing?